A Listing of Dates and Deadlines Set by Contract

Contractual Dates and Deadlines

Description of Event

4-Sept

Teachers have full day to be used at their discretion (except for 30 minutes) for room preparation and organization, clean-up, etc. This full day (except for :30) belongs to the teacher exclusively. The 30-minute time block is to be used for an administratively-directed meeting.

5-Sept

BTU Rep.'s have 30 minutes at start of day to conduct union informational meeting. This is a mandatory meeting for all staff for the conduct of union business. Materials will be provided to be used at the option of the BTU Rep.(s).

15-Oct

Members of a School Site Council are to be elected by this date

31-Oct

A first meeting of the newly-elected School Site Council shall be held by this date

1-Dec

On or before December 1, the Committee will determine when a vacancy is expected to last for the duration of the school year and shall grant a prospective contract to a provisional teacher hired to fill such vacancy. If you are in a position that you believe worthy of a contract, call the union office. If you are unsure, call the union office anyway.

2-Jan

Full PD day for teachers; can be converted to 6 hours of PD by staff

15-Jan

In pilot schools, the proposed work schedule for an upcoming school year will be given to staff by this date. The staff may override the schedule by a 2/3 rds vote. An override sends the work schedule back to the pilot's Governing Board for possible adjustment and tweaking.

15-Jan

Application deadline for leave of absence to commence at the beginning of the next teacher work year. Application deadline for extension of leave of absence scheduled to expire at the beginning of the next teacher work year. Application deadline to cut short a scheduled leave of absence and to return to work at the beginning of the next teacher work year. N.B. The January 15 deadline may be waived in extenuating circumstances. Please call the BTU for more information

15-Jan

Deadline for staff in traditional or pilot schools to file voluntary excessing document

15-Jan

Application deadline for filing of alternate program areas for permanent teachers. Before January 15th of any year not available by January 15 th

1-Feb

Programming preference sheets shall be distributed to all teachers.

1-Feb

On or before February 1, a list of all non-teaching assignments for which administrative periods are given in a teachers' program shall be posted in each school. These assignments may be applied for in the teacher's program preference sheet as herein -provided.

1-Feb

Programming preference sheets to be distributed to all teachers

1-Feb

A list of all non-teaching assignments for which administrative periods are given in a teachers' program shall be posted in each school. These assignments may be applied for in the teacher's program preference sheet as herein provided.

1-Feb

Principals will be required to make recommendations as to which provisional teachers -they want to make permanent teachers by February 1st of each year.

1-Feb

No later than February 1st, programming preference sheets shall be distributed -to all teachers

15-Feb

Deadline for submission of an additional program application if results of NTE or -Praxis exam are needed but unavailable on 1/15

15-Feb

Positions that receive "Open Posting" status on the job transfer circular must receive an affirmative 60% vote of school staff by this date.

15-Feb

Teacher members of the school-site inclusion planning teams shall be chosen by -the school's faculty. Each Principal/Headmaster shall notify teachers of any inclusion -plan to be implemented in their school during next school year prior to February 15 of this year, so that teachers and paraprofessionals have an opportunity to plan and prepare for its implementation, and teachers who wish to may exercise their contractual right to excess themselves or transfer.

15-Feb

Principals will be notified by February 15th if their recommendations for making teachers permanent have been approved.

15-Feb.

In pilot schools by this date of a given year, there must be an approved schedule in place -one that has not been overridden-or the current year's pilot school schedule remains in place

1-Mar

All preference sheets shall be returned by March 1.

27-Mar

The Superintendent shall make permanent appointment of provisional teachers -by this date

Early April to Early May

OPEN ENROLLMENT for Group Insurance sign-up. Please note this is not a contractual deadline, but it is a city practice to begin the open enrollment period on the first Monday in April and to close it on the first Friday in May.

15-Apr

New Posting deadline for all vacancies. Applications for vacant positions must be submitted no later than 10 school days after posting. This is the first so-called transfer posting of the season and was formerly known as the March 1 posting.

15-Apr

All excessed teachers and nurses will by notified by April 15 th or by the date of the April 15 th transfer circular, whatever it is, if the circular is released earlier.

Within 10 days of the 4/15 posting

The BTU may challenge the omission of a vacancy from the April 15 posting. -The challenge must occur within 10 days of the posting. The challenge may be -overridden by a 60% vote of the faculty of the school where the vacancy is challenged.- Should the challenge not be overridden, the vacancy shall be posted on the BPS web -page prior to the running of the excess pools for 5 school days. Permanent teachers only -are eligible to apply.

1-May

For those who respond by January 15th as to why they cannot make a decision at that -time, they must send a response, postmarked no later than May 1st, as to whether- or not they will return in September. If they fail to respond by May 1st, they shall -forfeit their attachment rights, their excess pool rights, and shall be subject to reassignment- by the Superintendent

1-May

No final records will be required of teachers until May 1st for Grade 5, and 15 days -before the close of school for all other grades.

1-May

Final marks shall not be required of any teacher before May 1st for Grade 8, and -15 days before the close of school for Grade 6 and 7.

1-May

The number of marking periods for all schools shall not exceed five (5) in number.- Final marks shall not be required of any teacher before May 1st for seniors, and- 15 days before the close of school for other students.

15-May, Prior to

All staff shall be formally evaluated using factors reasonably related to a -teacher's professional performance, with a mark for each factor and an overall rating. Overall -ratings shall be Satisfactory or Unsatisfactory and shall be transmitted to teachers prior to May 15 th .

1-Jun

An employee will be given written notice of layoff by June 1 of the professional -work year preceding the professional work year in which the layoff is to take place.- For example, an employee to be laid off effective in September must be given- written notice on or before the prior June 1.

15-Jun

Provisional Employees must be given notice of non-renewal by this date or rehire is mandated under state law

No later than 10 days before the end of the School Year

No later than ten (10) school days prior to the end of the school year, teachers shall be-given the following information on their programs for the next school year:
- Subjects and grades of subject to be taught.
- Any special information about particular classes teachers may be required to teach-and the grade and particular type of home room.

No later than 5 days before the end of the School Year

No later than five (5) school days before the end of the school year, teachers should-receive their total program for the following school year, which shall include the periods-and rooms where their assignments are scheduled. Programs may be considered-subject to change if necessary because of changes in subject enrollments, faculty-changes, or programming conflicts. Reasons for any such change shall be given-by the Principal or Headmaster to any teacher affected

1-Jul

New excess pool rules: Rule of one will apply if pools not completed prior to July 1st. -Rule of two will apply if excess pools are completed by workday prior to July 1st. -Rule of three will apply if excess pools are completed by the 4th work day before -the end of school year.-

Rule of One: The selection of assignments is conducted by -strict seniority. -
Rule of Two: The teacher will make two selections and will receive-one.- Rule of Three : The teacher will make three selections and will receive one.

15-Jul

If ETF's are given summer work to do, the work is to be compensated at the- contractual hourly rate and will be completed by July 15.